Privacy Notice

At St. Alexius
Printable Version: Notice of Privacy Practice

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Your Rights
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

Get an electronic or paper copy of your medical record

  • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you, provided your request is in writing.
  • We will provide a copy of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
  • In limited situations, we may deny your request. If we do, we will tell you our reasons and explain your right to have the denial reviewed.

Ask us to correct your medical record

  • You can ask us to correct your health information about you that you think is incorrect or incomplete. We ask that you provide your request for correction in writing.
  • We may say “no” to your request, but we’ll tell you why, in writing, within 60 days.

Request confidential communications

  • You can ask us to contact you in a specific way.  For example, sending information to your work address or phone rather than your home address or phone or by e-mail instead of regular mail.
  • We will say “yes” to all reasonable requests.

Ask us to limit what we use or share

  • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
  • If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.

Get a list of those with whom we’ve shared information

  • You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why. We ask that you provide your request in writing.
  • We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice
You may obtain a copy of this notice from our website at “st.alexius. org.”  You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

File a complaint if you feel your rights are violated

  • You can complain if you feel we have violated your rights by contacting St. Alexius Medical Center, HIPAA Privacy and Security Officer, PO Box 5510, Bismarck, ND 58506-5510, (701)-530-8942.
  • You may also contact the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 999 18th Street, Suite 417, Denver, CO 80202, calling 1-800-368-1019 (TDD 1-800-537-7697), or visiting
  • We will not retaliate against you for filing a complaint.

Your Choices
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.

In these cases, you have both the right and choice to tell us to:

  • Share information with your family, close friends, or others involved in your care
  • Include your information in a hospital directory that lists your name, location in the organization, general condition and religious affiliation.

We will make the above referenced disclosures unless you object. If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.

In the case of fundraising:

  • We may contact you for fundraising efforts, but you can tell us not to contact you again. If you do not wish to be contacted for fund-raising purposes, contact our Foundation Office at 701-530-7065 or follow the instructions in the fundraising communication.

In these cases we never share your information unless you give us written permission.

  • Substance abuse treatment records.
  • Marketing purposes in which we would receive remuneration from a third party.
  • Sale of your information

Our Uses and Disclosures

How do we typically use or share your health information?
We typically use or share your health information in the following ways.

To treat you

We can use your health information and share it with professionals who are treating you or are involved in your care.
Example: A doctor treating you for an injury asks another doctor about your overall health condition.

To run our organization

We can use and share your information to run our organization, improve your care, and contact you when necessary with appointment reminders or to give you information about treatment alternatives, or other health care services we offer.
Example: We use health information about you to manage your treatment and services.

To bill for your services

We can use and share your health information to bill and get payment from health plans or other entities.
Example: We give information about you to your health insurance plan so it will pay for your services.

How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes.

For more information see:

To help with public health and safety issues

We can share health information about you for certain situations such as:

  • Preventing disease
  • Helping with product recalls
  • Reporting adverse reactions to medications
  • Reporting suspected abuse, neglect, or domestic violence
  • Preventing or reducing a serious threat to anyone’s health or safety

To do research

We can use or share your information for health research.

To comply with the law

We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.

To respond to organ and tissue donation requests

We can share health information about you with organ procurement organizations.

To work with a medical examiner or funeral director

We can share health information with a coroner, medical examiner, or funeral director when an individual dies.

To address workers’ compensation, law enforcement, and other government requests

We can use or share health information about you:

  • For workers’ compensation claims
  • For law enforcement purposes or with a law enforcement official
  • With health oversight agencies for activities authorized by law
  • For special government functions such as military, national security, and presidential protective services

To respond to lawsuits and legal actions

We can share health information about you in response to a court or administrative order, or in response to a subpoena.

Our Responsibilities

  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.

For more information see:

Changes to the Terms of this Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available in our main reception areas, upon request, and on our web site at

Effective date of this notice: July 1, 2014
This Notice of Privacy Practices applies to all health information generated by St. Alexius Medical Center, including its departments, medical staff, clinics, employees, volunteers, and affiliated programs and services. The medical staff of St. Alexius Medical Center includes physicians and allied health staff who practice at Mid Dakota Clinic, P.C.  St. Alexius Medical Center and Mid Dakota Clinic engage in many joint activities to provide health care services in an integrated care setting including the exchange of health information.

For more information or to report a problem contact:

St. Alexius Medical Center
HIPAA Privacy and Security Officer
PO Box 5510
Bismarck, ND 58506-5510